Managing Your Datasets in Data Cloud

The Dataset Management page in Data Cloud gives you a central place to view, manage, and monitor all your connected datasets. Recent updates have improved how you filter, sort, and review dataset sync activity — making it easier to stay on top of your data.

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Filtering Datasets by Provider

You can now filter the dataset list by Provider, making it simple to find datasets from a specific platform or integration.

To filter by Provider:

1. Navigate to Data Cloud in the left-hand menu.
2. Open the Datasets section.
3. Use the Provider filter at the top of the dataset list.
4. Select one or more providers from the dropdown to narrow your results.

The list will update instantly to show only datasets matching your selected provider(s).

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Sorting Datasets by Last Updated

The Sort By: Last Updated option now correctly sorts your datasets by the actual date they were last updated, so you can quickly identify your most recently synced or modified datasets.

To sort by Last Updated:

1. Navigate to Data Cloud → Datasets.
2. Click the Sort By dropdown.
3. Select Last Updated.

Your datasets will be ordered from most recently updated to oldest.

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Viewing Full Sync History for Large Ingestion Runs

The Sync History tab on a dataset now properly displays all ingestion batches — including large runs — without capping results at 100 items. If your dataset processes data in large batches, you can now see the complete history of every run.

To view Sync History:

1. Navigate to Data Cloud → Datasets.
2. Click on a dataset to open its detail view.
3. Select the Sync History tab.
4. Clicking on any row in the Sync Details will show you information about individual API calls made within the ingestion run. This list can be filtered by status and searched by specific terms typed into the search box.

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Configuring Ingestion Controls

You now have enhanced control over how your data syncs, at both the connector and dataset level. These controls let you fine-tune chunk sizes, sync schedules, lookback windows, and run targeted manual backfills.

Key capabilities include:

• Connector-level chunk size — Set the "Max Days per Request (Chunk Size)" from the connector page to control how many days of data are requested per API call.
• Dataset-level overrides — Override the refresh lookback window and chunk size independently for specific datasets.
• Flexible scheduling — Run datasets on the connector's schedule, add an additional schedule, or override the connector schedule entirely.
• Targeted manual backfills — Kick off a backfill for a specific date range targeting one or multiple accounts from the dataset's hamburger menu.

For full details and step-by-step instructions, see Configuring Ingestion Controls for Connectors & Datasets.

Reporting Sync: Sync Now, status, and error details

Reporting Sync pushes dataset data that's already been ingested into NinjaCat's reporting layer — the layer that powers report templates, dashboards, and exports. It does not pull new data from your source. It makes data that NinjaCat has already ingested visible in your reports.

Reporting Sync runs automatically after every scheduled dataset sync. The Sync Now button is available for on-demand refreshes when data isn't appearing as expected.

The Sync Now button, current sync status, and error details (including last successful and last attempted sync timestamps) are visible to all users on every dataset type.

When to use Sync Now

Use Sync Now when:

• New accounts or advertisers were added to the data source but aren't showing up in report templates.
• Data looks correct in the dataset preview but isn't appearing in dashboards or reports.
• A dataset sync just completed, but reports are still showing stale data.

To use Sync Now:

1. Navigate to Data Cloud → Datasets.
2. Click on a dataset to open its detail view.
3. In the Reporting Sync section, review the current sync status and the timestamp of the last sync.
4. Click Sync Now to trigger a manual refresh.

Once the sync completes, the sync status and last synced timestamp will update to reflect the most recent refresh. Any newly added accounts or recently ingested data should then be available in your report templates.

Sync status indicators

Viewing error details

If the status shows Error, click View in the Reporting Sync section to see the last successful sync timestamp, the last attempted sync timestamp, and the associated error details.

Managing Standard Datasets

A new Manage Standard Datasets button is available on the Datasets page in Data Cloud. It opens a modal where you can browse and self-serve provision any standard dataset available to your account.

Opening the modal

On the Datasets page in Data Cloud, click Manage Standard Datasets. The modal lists every standard dataset available to your account, organized by group. Each dataset shows a short description so you know exactly what it contains.

Add or remove datasets

Each dataset displays its current status:

• Blue "Add" button — The dataset is available but not yet added to your account. Click Add to provision it.
• Gray "Added" — The dataset is already provisioned and ready to use.

Once added, the dataset appears alongside your other datasets on the Datasets page and can be used in queries, reports, and templates like any other Data Cloud dataset.

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Related Articles

• Build a Native Provider Dataset
• Build a Custom Provider Dataset
• Dataset Exploration, Organization, & Transformation
• Configuring Ingestion Controls for Connectors & Datasets